Payment reminder email templates
Four polite emails for an unpaid invoice, from a friendly nudge to a final notice. Fill in your details once and copy. Free, no sign-up, nothing leaves your browser.
Friendly heads-up
A few days before it's due
Subject: Invoice INV-001 due on 1 October
Hi Sam, Just a quick note that invoice INV-001 for £450.00 is due on 1 October. Thanks very much, Alex
Due today
On the due date
Subject: Invoice INV-001 is due today
Hi Sam, A reminder that invoice INV-001 for £450.00 is due today, 1 October. If you've already paid, thank you and please ignore this. Best wishes, Alex
One week late
About 7 days overdue
Subject: Overdue: invoice INV-001
Hi Sam, Invoice INV-001 for £450.00 was due on 1 October and I haven't received payment yet. I'm sure it's just slipped through, so could you let me know when I can expect it? If there's a problem with the invoice, just reply and I'll sort it out. Thanks, Alex
Final notice
About 14 days overdue
Subject: Final notice: invoice INV-001
Hi Sam, Invoice INV-001 for £450.00, due on 1 October, is still unpaid despite my earlier reminders. Please pay it within 7 days. If it remains unpaid I will add statutory late payment interest and compensation, as business-to-business invoices allow under the Late Payment of Commercial Debts (Interest) Act 1998. Regards, Alex
Tips that get invoices paid
Assume it was an oversight in the first two emails; most late payers simply forgot. Always repeat the invoice number, amount and due date so nobody has to dig. And give a way to pay in one tap: a card payment link gets paid far faster than bank details someone has to type in.
Work out what you can claim
If a business client still hasn't paid, see the interest and compensation the law lets you add.