Payout reconciliation calculator
Check a payout against your sales: take off fees, refunds and chargebacks to see what should have arrived, and how far the money in your bank is from it. Free, no sign-up, nothing leaves your browser.
Use the fees on your own statement; the starting figures are only an example. If your provider keeps a reserve or pays out on a delay, part of the gap may simply not have arrived yet.
Why the numbers don't always match
Payment reconciliation means checking that the money you expected to receive matches the money that actually arrived. Card payments arrive days later and often in one batch, with fees taken off. Customers pay the wrong amount, pay twice, or forget the reference, and refunds and chargebacks come out of later payouts.
A simple routine
Download your bank and payment statements for the period, match each payment to its invoice or sale starting with exact amounts, then list anything left over and chase or correct it. Do it at least monthly, or weekly if you take lots of payments. Giving every invoice a unique reference makes matching much easier.
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